Support is for a structured program of workshops, classes, or seminars in a range of arts disciplines. Participatory workshops must offer ongoing, professional instruction, and be widely publicized and economically accessible to all segments of the community. Workshops should be designed either for the general public or for the professional development of individual artists from a range of disciplines. Funds may also be requested for outreach and scholarship support to reach the diversity of the community.

Application Instructions

The online application form includes the questions below. Applicants are also required to submit: online Organizational Budget for the current fiscal year, Project Budget (please use the Budget Notes section to detail income and expense items), Cultural Data Project Report and support materials.

Please note that the request amount should not exceed 50% of the total Project Budget.

New applicants are required to contact NYSCA staff before the deadline.

Application Narrative Questions

Artistic/Programmatic

1. Program Summary
Describe the proposed program of workshops, classes, or seminars and how it relates to the organization's mission. In the description, detail how the activity is part of a comprehensive, sequential educational effort. If this is a previously-funded effort, how has this project changed or grown?

2. Facilities/Technology
Describe the workshop/training facilities, equipment, and available technical support. How are these resources maintained and upgraded?

3. Artistic Staff
Describe the required qualifications for instructors or seminar leaders for this project. Include a brief representative sample illustrating those qualifications among your current teaching staff.

Managerial/Fiscal

4. Fees and Subsidy
Detail the fee structure of the workshops program. If scholarships are available, describe how the organization determines the needs and the organization’s efforts to reach underserved community members. Detail the scholarship application process, the benefits provided, and what (if any) in-kind services (e.g. volunteer work in return for scholarship consideration) will be asked of the recipients.

5. Artist Fees
What is the range of fees paid to artists and/or instructors? What other resources are made available to artists who provide services through your organization?

6. Finances
Describe plans, projects, and activities for meeting the expenses of this project.

Service to the Public

7. Audience
Identify the target audience for this activity and describe the plan for reaching and engaging participants. If ongoing, please describe the composition of current student roster. Describe any outreach/marketing plan designed to expand participation of under-represented communities.

8. Evaluation
Describe the method of program evaluation; include how evaluative outcomes are incorporated into improving the effectiveness of the program.

9. Context
How does this workshop/seminar program complement other similar services in the community? Describe partnerships with any of those or other organizations.

Support Materials

10. Support Materials
Please list all of the support materials and/or work samples being submitted. These materials are critical to the application's assessment.

Support Materials

Support materials must be postmarked, hand-delivered, or made available online by the application deadline. Please direct them to the appropriate contact at:

1. Representative sample of printed materials relevant to this request. Include samples documenting art works produced through the request.

2. Spreadsheet listing all programs (including classes, workshops, exhibitions, and/or public programs), the number of events in each program offered, and total attendance/enrollment per program.

3. Résumés of key instructional personnel.

4. Sample of scholarship application form.

5. Samples of promotional/marketing materials.

Electronic Materials Guidelines for Submission of Support Materials

Instructions for FY13 Support Materials
The Council is now requiring electronic submission of all Support Materials, including forms, documents and work samples.

There are Exemptions to this requirement. Please see Exemptions to Electronic Support Materials below.

Remember to review Program Specific Requirements for all Support Materials indicated in each Program’s guidelines.

Support Materials can only be submitted electronically while the Council’s online Registration and Application period is open.

Requirements for Electronic Submission of Support Materials
Electronic Support Materials must be submitted online to http://nysca.slideroom.com. Remember to review Program Specific Requirements indicated in each Program’s guidelines prior to uploading. All Support Materials including forms and documents for all Program categories including General Support, Project Support, Regrants and Partnerships, can be uploaded as images, video, audio and/or PDF.

If the Support Material is in the form of a URL(s), please create a separate text document titled URL Support Materials, a description of the work sample/content and the URL (link) embedded in the text document. Include this document when uploading all your Support Materials online to http://nysca.slideroom.com.

For Time-Based Media (video and audio) the following is a general guideline to help applicants prepare content for electronic submission:

Images: 5MB maximum (jpg, png, tif file formats)
Videos: 60MB maximum (mov, mp4, wmv, flv file formats)
Audio: 30MB maximum (mp3 file format)
PDF: 10MB maximum (pdf file format)

60MB per Video clips is approximately 6 minutes
30MB per Audio clip is approximately 10 minutes
10MB per PDF is adequate for up to 10 pages of graphical content. Most text only documents are less than ½ MB.

IMPORTANT: When uploading all time-based materials (audio and video), the maximum length allowed is no more than six minutes per sound and/or video clip.

The maximum number of electronic items allowed (uploads) is no more than twenty-five (25) per proposal. For example: One PDF equals one item, one JPG equals one item and one media clip equals one item.

INSTRUCTIONS for uploading and Technical Assistance during the electronic materials submission process are available by emailing your question to support@slideroom.com Monday through Saturday, between 9am and 9pm, Central Standard Time.

Ensuring the Playback Quality of Your Hard Copy Support Materials

It is the responsibility of the applicant to ensure the availability, quality, compatibility, and playback stability of all Support Materials which are exempt from the electronic materials submission requirement

Applicants are encouraged to test and verify that their Support Materials are playable prior to submission.

All Support Materials should be able to meet basic presentation requirements for the following hardware:

• Windows XP PC
• 1.6 GHz processor
• 256 mb RAM

In addition, all Hard Copy Support Materials should be able to meet basic presentation requirements for the following software:

• For Time-based Work (Film, Moving Images, Music and Soundwork): VideoLAN VLC Media Player (click here for a complete list of compatible file formats)
• For Still Images: Microsoft PowerPoint 2003 OR XnView multimedia viewer (click here for a complete list of compatible file formats)
• For Electronic Print Materials: Microsoft Word 2003 OR Adobe Acrobat Reader (most current version)