This category is exempt from the Council’s two-request limit.

The Council may contract with nonprofit organizations to administer targeted funding programs and technical assistance services in areas not directly funded by the Council. These activities are carried out with funds granted through the Regrants and Partnership category. Funding in the Regrants category is available only at the invitation of the Council.

Administrative costs for delivery of services may vary depending on the nature, depth and scope of the work, but rarely exceed 15% of project costs.

Information on Architecture and Design’s Regrant and Partnership Program “Preserve New York”, as well as technical assistance grants, are available through the Preservation League of New York, which administers these grants. Preserve New York grants support historic structures reports, historic landscape reports and cultural resources surveys. Technical assistance grants support modest projects including building condition assessments. Organizations may apply to both Preserve New York and the New York State Council on the Arts.

Preservation League of New York State
44 Central Avenue
Albany, NY 12206
(518) 462-5658
www.preservenys.org

Application Instructions

The online application form includes the questions below. Applicants are also required to submit: online Organizational Budget for the current fiscal year, Project Budget (please use the Budget Notes section to detail income and expense items), Cultural Data Project Report and support materials.

Application Narrative Questions

Artistic/Programmatic

1. Program Summary
Discuss the goals and priorities of this regrant program. Identify your key constituents. Detail how this program is different from, or complementary to, other grant programs in the field.

2. Staffing
Identify who in the organization is responsible for the administration of this project. Describe their role, detailing their duties and noting whether this is a full or part-time position. If the coordinator has other responsibilities within the organization, describe them here.

Managerial/Fiscal

3. Relationship to Mission
Describe how the regrant program relates to the organization's mission, goals and programming.

4. Selection Process
Describe the process used for evaluating grants. Please summarize, describing the application and review process, and any restrictions that exist.

5. Work Plan
Detail the key tasks and time line for successful completion of the next grant cycle. Bullets or outline format are welcome.

Service to the Public

6. Scope of Activity
Discuss how many requests are usually received as well as the average request and grant amount. Identify how diverse the pool of applicants and awardees is (in terms of geography, size and type of institution). Please use average figures from the past two years in answering this question.

7. Marketing & Outreach
Describe the strategies for outreach and promotion of this program, as well as how constituent development is handled.

8. Evaluation
Detail how the regrant program is evaluated and assessed for effectiveness. Highlight how evaluation has led to any changes in the program.

Support Materials

9. Support Materials
Please list all of the support materials being submitted. These materials are critical to the application’s assessment. Required support materials are listed below.

Support Material

1. Résumés or biographical statements of project staff/consultants. Maximum of 3 pages each.

2. Sample brochures, promotional material, and application forms.

3. If this is an existing grant program, provide a list of the most recent grantees.

Electronic Materials Guidelines for Submission of Support Materials

Instructions for FY13 Support Materials
The Council is now requiring electronic submission of all Support Materials, including forms, documents and work samples.

There are Exemptions to this requirement. Please see Exemptions to Electronic Support Materials below.

Remember to review Program Specific Requirements for all Support Materials indicated in each Program’s guidelines.

Support Materials can only be submitted electronically while the Council’s online Registration and Application period is open.

Requirements for Electronic Submission of Support Materials
Electronic Support Materials must be submitted online to http://nysca.slideroom.com. Remember to review Program Specific Requirements indicated in each Program’s guidelines prior to uploading. All Support Materials including forms and documents for all Program categories including General Support, Project Support, Regrants and Partnerships, can be uploaded as images, video, audio and/or PDF.

If the Support Material is in the form of a URL(s), please create a separate text document titled URL Support Materials, a description of the work sample/content and the URL (link) embedded in the text document. Include this document when uploading all your Support Materials online to http://nysca.slideroom.com.

For Time-Based Media (video and audio) the following is a general guideline to help applicants prepare content for electronic submission:

Images: 5MB maximum (jpg, png, tif file formats)
Videos: 60MB maximum (mov, mp4, wmv, flv file formats)
Audio: 30MB maximum (mp3 file format)
PDF: 10MB maximum (pdf file format)

60MB per Video clips is approximately 6 minutes
30MB per Audio clip is approximately 10 minutes
10MB per PDF is adequate for up to 10 pages of graphical content. Most text only documents are less than ½ MB.

IMPORTANT: When uploading all time-based materials (audio and video), the maximum length allowed is no more than six minutes per sound and/or video clip.

The maximum number of electronic items allowed (uploads) is no more than twenty-five (25) per proposal. For example: One PDF equals one item, one JPG equals one item and one media clip equals one item.

INSTRUCTIONS for uploading and Technical Assistance during the electronic materials submission process are available by emailing your question to support@slideroom.com Monday through Saturday, between 9am and 9pm, Central Standard Time.

Ensuring the Playback Quality of Your Hard Copy Support Materials

It is the responsibility of the applicant to ensure the availability, quality, compatibility, and playback stability of all Support Materials which are exempt from the electronic materials submission requirement

Applicants are encouraged to test and verify that their Support Materials are playable prior to submission.

All Support Materials should be able to meet basic presentation requirements for the following hardware:

• Windows XP PC
• 1.6 GHz processor
• 256 mb RAM

In addition, all Hard Copy Support Materials should be able to meet basic presentation requirements for the following software:

• For Time-based Work (Film, Moving Images, Music and Soundwork): VideoLAN VLC Media Player (click here for a complete list of compatible file formats)
• For Still Images: Microsoft PowerPoint 2003 OR XnView multimedia viewer (click here for a complete list of compatible file formats)
• For Electronic Print Materials: Microsoft Word 2003 OR Adobe Acrobat Reader (most current version)